Unit of Competency Mapping – Information for Teachers/Assessors – Information for Learners

BSBRKG506 Mapping and Delivery Guide
Develop and maintain terminology and classification schemes

Version 1.0
Issue Date: May 2024


Qualification -
Unit of Competency BSBRKG506 - Develop and maintain terminology and classification schemes
Description
Employability Skills
Learning Outcomes and Application This unit describes the skills and knowledge required to develop new or modified vocabulary controls and classification schemes for business or records systems based on an organisation’s functions and activities.It applies to individuals who work closely with other staff members throughout an organisation and use a range of investigative, analytical and consultative techniques to perform their work. They may be working in a specialist recordkeeping environment such as archives and their individual responsibilities may include the development and implementation of systems.Generally, where no formal vocabulary controls exist in an organisation there is a form of controlled titling. This unit covers the formalisation of such informal schemes. Vocabulary control, or controlled language, is commonly called a ‘thesaurus’ in some sectors of the recordkeeping industry.No licensing, legislative or certification requirements apply to this unit at the time of publication.
Duration and Setting X weeks, nominally xx hours, delivered in a classroom/online/blended learning setting.
Prerequisites/co-requisites
Competency Field
Development and validation strategy and guide for assessors and learners Student Learning Resources Handouts
Activities 		Slides
PPT 		Assessment 1 Assessment 2 Assessment 3 Assessment 4
Elements of Competency Performance Criteria              
Element: Research classification scheme and terminology
  • Examine work of an organisation to identify terminology that may reflect business functions and activities
  • Review and analyse functional analyses for the basis of terminology and classification schemes
  • Review other relevant materials and documents to analyse potential impact on vocabulary controls and classification scheme
  • Examine any existing classification schemes and terminology to assess for currency and coverage
  • Examine representative samples of records to confirm extent to which an existing classification scheme and terminology have been implemented
       
Element: Develop draft terminology and classification scheme
  • Prepare draft vocabulary controls and titling rules
  • Ensure draft vocabulary controls reflect organisation’s business culture, operational realities and business language
  • Identify broad classification groups from a functional analysis
  • Analyse and breakdown broad classification groups to the level required for an organisation’s use
  • Document draft classification scheme
       
Element: Validate draft terminology and classification scheme
  • Prepare methodology for the validation process taking local imperatives and environment into consideration
  • Conduct consultation with users to identify issues, problems, inconsistencies and any required amendments or additions to draft classification scheme, existing language and vocabulary controls
  • Conduct testing and encourage feedback from users to identify any problems and inconsistencies with draft classification scheme and terminology
  • Document outcomes throughout the validation process
       
Element: Implement and review terminology and classification scheme
  • Prepare classification scheme and terminology from validation and research
  • Undertake negotiations with competing interests within the organisation to ensure common understanding and appropriateness of work use and definitions
  • Note where existing system requires modification, and prepare specific recommendations in accordance with organisational guidelines
  • Prepare final report of revised terminology and classification scheme, in accordance with organisational practice, Australian Standards and international standards
  • Seek formal endorsement from appropriate individual or body through submission of final report and classification scheme.
       


Evidence Required

List the assessment methods to be used and the context and resources required for assessment. Copy and paste the relevant sections from the evidence guide below and then re-write these in plain English.

ELEMENT

PERFORMANCE CRITERIA

Elements describe the essential outcomes.

Performance criteria describe the performance needed to demonstrate achievement of the element.

1. Research classification scheme and terminology

1.1 Examine work of an organisation to identify terminology that may reflect business functions and activities

1.2 Review and analyse functional analyses for the basis of terminology and classification schemes

1.3 Review other relevant materials and documents to analyse potential impact on vocabulary controls and classification scheme

1.4 Examine any existing classification schemes and terminology to assess for currency and coverage

1.5 Examine representative samples of records to confirm extent to which an existing classification scheme and terminology have been implemented

2. Develop draft terminology and classification scheme

2.1 Prepare draft vocabulary controls and titling rules

2.2 Ensure draft vocabulary controls reflect organisation’s business culture, operational realities and business language

2.3 Identify broad classification groups from a functional analysis

2.4 Analyse and breakdown broad classification groups to the level required for an organisation’s use

2.5 Document draft classification scheme

3. Validate draft terminology and classification scheme

3.1 Prepare methodology for the validation process taking local imperatives and environment into consideration

3.2 Conduct consultation with users to identify issues, problems, inconsistencies and any required amendments or additions to draft classification scheme, existing language and vocabulary controls

3.3 Conduct testing and encourage feedback from users to identify any problems and inconsistencies with draft classification scheme and terminology

3.4 Document outcomes throughout the validation process

4. Implement and review terminology and classification scheme

4.1 Prepare classification scheme and terminology from validation and research

4.2 Undertake negotiations with competing interests within the organisation to ensure common understanding and appropriateness of work use and definitions

4.3 Note where existing system requires modification, and prepare specific recommendations in accordance with organisational guidelines

4.4 Prepare final report of revised terminology and classification scheme, in accordance with organisational practice, Australian Standards and international standards

4.5 Seek formal endorsement from appropriate individual or body through submission of final report and classification scheme.

Submission Requirements

List each assessment task's title, type (eg project, observation/demonstration, essay, assignment, checklist) and due date here

Assessment task 1: [title]      Due date:

(add new lines for each of the assessment tasks)

Assessment Tasks

Copy and paste from the following data to produce each assessment task. Write these in plain English and spell out how, when and where the task is to be carried out, under what conditions, and what resources are needed. Include guidelines about how well the candidate has to perform a task for it to be judged satisfactory.

ELEMENT

PERFORMANCE CRITERIA

Elements describe the essential outcomes.

Performance criteria describe the performance needed to demonstrate achievement of the element.

1. Research classification scheme and terminology

1.1 Examine work of an organisation to identify terminology that may reflect business functions and activities

1.2 Review and analyse functional analyses for the basis of terminology and classification schemes

1.3 Review other relevant materials and documents to analyse potential impact on vocabulary controls and classification scheme

1.4 Examine any existing classification schemes and terminology to assess for currency and coverage

1.5 Examine representative samples of records to confirm extent to which an existing classification scheme and terminology have been implemented

2. Develop draft terminology and classification scheme

2.1 Prepare draft vocabulary controls and titling rules

2.2 Ensure draft vocabulary controls reflect organisation’s business culture, operational realities and business language

2.3 Identify broad classification groups from a functional analysis

2.4 Analyse and breakdown broad classification groups to the level required for an organisation’s use

2.5 Document draft classification scheme

3. Validate draft terminology and classification scheme

3.1 Prepare methodology for the validation process taking local imperatives and environment into consideration

3.2 Conduct consultation with users to identify issues, problems, inconsistencies and any required amendments or additions to draft classification scheme, existing language and vocabulary controls

3.3 Conduct testing and encourage feedback from users to identify any problems and inconsistencies with draft classification scheme and terminology

3.4 Document outcomes throughout the validation process

4. Implement and review terminology and classification scheme

4.1 Prepare classification scheme and terminology from validation and research

4.2 Undertake negotiations with competing interests within the organisation to ensure common understanding and appropriateness of work use and definitions

4.3 Note where existing system requires modification, and prepare specific recommendations in accordance with organisational guidelines

4.4 Prepare final report of revised terminology and classification scheme, in accordance with organisational practice, Australian Standards and international standards

4.5 Seek formal endorsement from appropriate individual or body through submission of final report and classification scheme.

Copy and paste from the following performance criteria to create an observation checklist for each task. When you have finished writing your assessment tool every one of these must have been addressed, preferably several times in a variety of contexts. To ensure this occurs download the assessment matrix for the unit; enter each assessment task as a column header and place check marks against each performance criteria that task addresses.

Observation Checklist

Tasks to be observed according to workplace/college/TAFE policy and procedures, relevant legislation and Codes of Practice Yes No Comments/feedback
Examine work of an organisation to identify terminology that may reflect business functions and activities 
Review and analyse functional analyses for the basis of terminology and classification schemes 
Review other relevant materials and documents to analyse potential impact on vocabulary controls and classification scheme 
Examine any existing classification schemes and terminology to assess for currency and coverage 
Examine representative samples of records to confirm extent to which an existing classification scheme and terminology have been implemented 
Prepare draft vocabulary controls and titling rules 
Ensure draft vocabulary controls reflect organisation’s business culture, operational realities and business language 
Identify broad classification groups from a functional analysis 
Analyse and breakdown broad classification groups to the level required for an organisation’s use 
Document draft classification scheme 
Prepare methodology for the validation process taking local imperatives and environment into consideration 
Conduct consultation with users to identify issues, problems, inconsistencies and any required amendments or additions to draft classification scheme, existing language and vocabulary controls 
Conduct testing and encourage feedback from users to identify any problems and inconsistencies with draft classification scheme and terminology 
Document outcomes throughout the validation process 
Prepare classification scheme and terminology from validation and research 
Undertake negotiations with competing interests within the organisation to ensure common understanding and appropriateness of work use and definitions 
Note where existing system requires modification, and prepare specific recommendations in accordance with organisational guidelines 
Prepare final report of revised terminology and classification scheme, in accordance with organisational practice, Australian Standards and international standards 
Seek formal endorsement from appropriate individual or body through submission of final report and classification scheme. 

Forms

Assessment Cover Sheet

BSBRKG506 - Develop and maintain terminology and classification schemes
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Assessment Record Sheet

BSBRKG506 - Develop and maintain terminology and classification schemes

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